PEER: Offender Data and Records Management by the Mississippi Department of Corrections

Below is a press release from the Mississippi Joint Legislative PEER Committee:

The PEER Committee has published its report entitled Management of Offender Data and Records by the Mississippi Department of Corrections.

Management of Offender Data and Records by the Mississippi Department of Corrections: https://www.peer.ms.gov/Reports/reports/rpt673.pdf

Here are some of the Committee’s key findings and recommendations:

– The Mississippi Department of Corrections (MDOC) has limited controls over user access and permissions, which has resulted in duplicate user accounts and account errors.

– Data in Offendertrak does not consistently match scanned source documentation in Legato. As a result, some offender files contain incomplete, inconsistent and missing information.

– MDOC offender program data is unreliable, inaccurate and incomplete. This limits the effectiveness and efficiency of rehabilitation and reintegration decisions made by the MDOC.

– Data in Offendertrak is not updated consistently for all offenders resulting in outdated and inaccurate records.

– Due to unreliable MDOC data, the legislature may not effectively use MDOC data to make the most informed decisions regarding policy and funding for the state’s correctional system. Further, MDOC staff cannot guarantee that they are making the most effective and efficient decisions regarding the management of offenders and the operation of institutions.

– Offendertrak is an outdated and inefficient legacy system that is nearing the end of its useful life and will no longer be supported by the system vendor as of June 30, 2025.

– The Legislative Assembly should consider enacting legislation requiring the Mississippi Department of Information Technology Services (ITS) to provide special assistance to MDOC. To fund this assistance, the Legislative Assembly should consider requiring MDOC to pay for ITS expenses associated with the project. ITS must detail its expenses for each financial year in which they are incurred.

– MDOC should improve its management of offender data by: implementing internal controls (e.g., updating user roles and permissions at all institutions, defining which source constitutes the primary file ), providing quality assurance of information produced in its reports, annually reviewing offender programs to ensure proper documentation, and providing annual training to all users on how to use data systems effectively.

To read the full report, click here.

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